Version 2.6.3
USER MANUAL
IMPORTANT NOTES:
DiveShopManager 2.6.3 (DSM) includes many new features.
Please take the time to read through this manual so you can make full use of
this fantastic software in your dive center. We have found that it is virtually
impossible to fully use DiveShopManager and not INCREASE your profit!
Once you install DiveShopManager 2.6.3 please follow the
instructions in this manual. Keep in mind that you will only have to set up
your software once and this will make organizing your dive shop much easier for
ever after.
General instructions
for use of this manual
This manual is written in such a way as to be used as a
walkthrough guide to all the functions of DSM 2.6.3. Therefore, we recommend
that you read it from beginning to end, once you have installed DSM on your computer.
You can also simply read particular sections as and when you need to use them,
however, you will get the most out of your new software if you take the time to
go through all the sections one by one. Don’t worry; it gets easier and faster
as you go along.
Throughout the manual you will find some phrases marked in
dark red. These are links to specific other sections of the manual. To use
these links, press the control button on your keyboard while clicking on the
link.
General instructions
for use of the software
All information entered in DSM is automatically saved.
Therefore, there is no need for a SAVE button.
Most sections, such as the Customers and Staff Members
sections of DSM, have one default file already entered into the database. This is
necessary for the operation of these sections. You can, however, overwrite
this file with your own data or create your own first file and then delete the
default file.
Dates are recorded in DSM according to the settings of the
operating system on your computer (e.g. MM/DD/YYYY, or DD/MM/YYYY).
Navigating through DSM:
Please use the combination of
DSM is a database. Therefore, as in all databases, using
the ENTER key on your keyboard is
not a substitute for clicking OK in a pop up box. This key is used to create
line breaks in the fields you are completing at any time. If you do not want to
use your mouse to click on the pop up box buttons in DSM, please use the ENTER
key on your numerical pad (i.e. on the square area containing number keys on
your keyboard) or, if you do not have a numerical pad, please use ctrl
+ ENTER instead.
Keyboard shortcuts are disabled in DiveShopManager. You
will find a number of “Copy to Clipboard” and “Paste to Clipboard” buttons in
fields which allow text entries.
To delete entries always click on the “X” button beside the entry, or at the
bottom right of the screen.
There is usually a blue arrow next to the fields that you
can edit. To complete these fields click on or beside the arrow.
1. Opening the Program for the First Time
2.1.
Set
Password
2.2.
Company
Address & Settings
2.3.
Dive Centre
Logo
2.4.
Bank
Information
2.5.
The Staff
Section
2.7.
Partners
2.9.
Tasks
& Wages
2.10. Dive Courses and Fun Dive
Groups
2.11. Rentals
2.12.
Value
Lists
2.13.
Register and Update
2.14. E-Mail Settings
3.1.
Direct
Data Entry
3.2.
Importing
Customer Data from DSMSat
3.3.
Importing Customer Data from Web Forms
3.4.
Importing
Customer Data from Other Databases
3.5.
Searching
for Customers & any other Data in DSM
3.7.
Customer Birthday Calendar
4. Invoices
4.1.
Main
Invoice and Commissions
4.2.
Resort Invoice Reservations
4.3.
Diving Invoice
4.5.
Live Aboard Booking & Invoice
4.6. Invoice Statistics
4.7.
Quick
Invoices
4.8.
Creating
a new Quick Invoice
4.9.
Booking
Quick Invoices
5.1.
Entering
Data for your Own Resort
5.2.
Setting
up Resort Rooms and Room Categories
5.3.
Setting
up the Seasons & Room Prices
5.4.
Partner
Resorts
6.1.
Setting up
Diving Value Lists
6.2.
Filling
in the Dive Roster
6.3.
Adding
Staff to the Boat List
6.4.
Adding
Customers to the Boat List
7.1.
Live Aboard Operator List
7.2.
Adding Live Aboard Operators
7.3.
Adding
Dive Boats to Operators
7.4.
Entering
Live Aboard Schedules
7.5.
Creating
a Live Aboard Dive Roster
8. Suppliers
8.1.
Supplier
List
8.2.
Supplier
Data Entry
9. Shop Items – Product Catalogue
9.1.
Item/Product
List
9.2.
Entering
New Items
9.3.
Ordering
Items
9.4.
Item
Stock Control
10.1. Sending E-Mails to Stored
Addresses
10.2. Creating HTML Newsletters
10.3. Sending the Newsletter
11.1. Cash Register Overview
11.2. Cash Box Accounts
11.3. Cash Register
11.4. Closing the Cash Register for
the Day
11.5.
Cash Flow Statistics
11.6. Printing Statistics and/or the
Cash Box Journal
12. Backup
12.1.
Backing
up your Data
13. SSI Forms
13.1.
Prerequisites for using SSI forms (Setup)
13.2.
Editing
SSI Forms
13.3.
Filling
in a SSI Form for Courses
13.4. Filling in a SSI Form for
Specialties
13.5. Printing SSI Forms
13.6. E-mailing SSI Forms
13.7.
SSI Student Numbers
14.
Troubleshooting
15.
How to Update DiveShopManager
16.
Appendix I
16.1. Change Log
1.
Opening
DiveShopManager for the First Time
Top
Click on the DiveShopManager icon 
on your desktop. You will be presented with
the start Menu Page of DSM.
What you see:
SHORT DESCRIPTIONS OF
(Clicking on one
of the buttons below will navigate you to the respective section of this user
manual)
This button can be found on every page of DSM,
in all sections, on the top right corner of the page and will always navigate
you back to the start menu page.
In the Preferences section you will find most
main settings like the Dive Center Name, Currency, Dive Courses, Fun Dive
Prices, etc.
In the Customers section you will find all
customer relevant information, including the customer invoices.
In the Suppliers section you will find all
supplier information, such as phone numbers, staff, e-mail addresses, including
previously ordered items.
In this section you can add all the
items/products you might sell in your dive centre, such as dive gear, travel
tickets and other services.
This button navigates you to the electronic
dive roster of DSM. All daily diving activities are entered here.
Lets you enter your own live aboard schedules
and dive rosters and/or can be used to sell third party live aboard trips to
your customers.
In the Resort section you may store all
information regarding accommodation. Aside from information about your own
resort, you can also enter multiple other hotels or resorts.
Navigates you to the e-mail section of DSM,
where you first want to change the default settings to your own mail settings
to send e-mails to your clients.
The Staff Members section contains a list of all
diving staff in your dive center, including languages and phone numbers for
quick access.
This button navigates you directly to this
user manual.
Quick Invoice is a fully integrated and easy
access invoice section, especially designed for “walk-in” customers.
This button navigates you directly to the list
of all invoices. Open and most resent invoices are automatically shown on the
top of the page.
The FAQ button directs you to a short overview
of questions and answers regarding the most common issues DSM users typically
face. For further specific questions please contact support@prodata-software.com.
The quit button ends the program, while
automatically creating a backup of all your data before closing.
Click on this button to buy the unlimited
lifetime full version of DiveShopManager. A lifetime license entitles you to
free updates forever!
2.
Setting
up DSM Preferences Top
You may want to secure the preferences section by setting
a password, so as to protect the information you have stored there. The password
you set for the Preferences will also be required in order to later access the payment
lists and payment statistics in DSM.
When no password is entered, all staff members who have
access to DSM also have access to the parts described above. Please also refer
to section 2.5 for details on DSM Access protection.
I.
Click
on in the start menu.
II.
Click
on 
.
III.
Enter
a password for the Preferences area or leave the field empty if you do not want
to separately secure this section of the software.
NB. If you do not
set a password here, all other DSM users with have access to the Preferences
page and will be able to change vital DSM settings, such as prices, wages and
commissions. They will also have access to all Cash Box statistics.
IV.
Therefore,
the password you set here will also lock access to the statistics of the 
section, letting only administrators see,
print and/or export them.
V.
Important: Do not lose this password or you
will no longer be able to access the or statistics. In the unlikely event that you do
lose your password, please contact support@prodata-software.com.
2.2
Company Address and Settings Top
I.
There
are 3 types of addresses in this section: your company, billing and delivery
address. If all addresses are the same, you just enter the information once in
the company address field and then use the blue arrow beside the field to copy
the information into the next field.
II.
Two
very important fields have to be set within the “Billing Address” section:
¨
The
first one is the currency you work with. The currency selected here will be
used throughout the program. 
¨ The second field is for the dive
organizations you work with e.g. PADI, SSI, CMAS, BSAC, NAUI, etc. You can add
more than one organization. 
.
Please enter the Dive Centre/Dealer number in the respective pop up box. This
will later be necessary in order to automatically complete SSI forms.
For SSI Courses only: If you certify with SSI in
conjunction with another Dive Organization you can use the field SSI Name for a
second dive center name. 
NB. Use the field “SSI Stud#” to
enter the last certification number made with SSI at your dive center before
you started to use DSM. Using the integrated SSI form, the next generated
student number will be 1 instance higher than the number entered here 
(more about SSI forms in section 13 of this
user manual).
III.
Printing
your company’s address on the invoice:
To do so click the arrow on the empty field below the
company address section. This will automatically insert your company’s address
to all invoices. You can then edit this field separately, according to your
country’s postal address format. Finally, click on the option below the field,
to print this on your invoice. Keep in mind that if you have entered your bank
details (see section 2.4 below) these will also be printed on the invoice.
I.
At
the lower left side of the page you have the option to enter two kinds of
logos, depending on the shape of your company’s logo, to give DSM your own
branding. The logo will appear in wages, invoices and orders. If you don't have
a logo at hand you can enter your Company Name in the bottom field instead, and
change it to a logo later on.
NB. You
can only use one logo or the title at a time, to avoid overlapping.
I.
Enter
your bank information in this section for easy access and to print it on
Invoices.
I.
You
can either create a new staff member file by clicking on the 
title bar, or view and edit the default staff
member file by clicking on the name of the staff member in the list below this
title bar. The first option will bring you to an empty staff page where you can
add all the information from scratch. The second option will take you to the
respective default staff file where you can overwrite the existing data. When you have added a number of staff
members, you can navigate through their files by using the arrows in the 
title bar on the top left of any staff information
file.
NB. It is very crucial to maintain
one staff member active, if a username and password has been set for any member of staff. Otherwise you may lock
yourself out of the software. (Please refer to the Active/Inactive
section below)
II.
The first 13 fields are for staff personal information. You may add
as much of it as you like. However, the system only requires you to input a
first name.
III.
The
Function/Instructor
No. field is
needed by the software to complete forms and course entries, e.g. Divemaster
#619410. The function can be selected from a pop up list, e.g. Instructor,
Divemaster etc. To add more functions, click on the FUNCTION button in the top row of the
page.
IV.
The Insurance Number can be handy in case of an accident e.g. DAN #678859 or you simply add “intern” if the staff is covered
by your dive shop.
V.
DSM Access Protection - The Username and Password are needed to access DSM and
should only be filled in if you wish to give this staff member access to the
software. Otherwise, leave the fields empty.
VI.
The Nationality/Language
field is to keep track of native language and multi-lingual instructor and
freelance personnel details.
VII.
The Pool can be selected from a list. The pool is needed if you have
multiple instructors or divemaster working together in one “pool”. Their income
will be gathered in a pool and the summary then split to the amount of staff
working in this pool. You can add multiple pools by clicking on the 
button in the top row, e.g. Japanese Pool,
English Pool, Divemaster Pool, etc. Each Staff Member can only be assigned to
one pool.
VIII.
The Office selection. Select yes if this staff
member is working in the office (e.g. collects money or calculates wages). This
feature is used so that the staff member appears in pop up lists for invoices
and other office related tasks that you want to keep track of who did what.
NB. For the purpose of maintaining
an accurate dive roster, all personnel will appear in the staff list of the section to which they can be added when they go diving.
IX.
The Active/Inactive selection can be used to keep
staff information even if the staff member does not currently work for you, or
if they work only part time e.g. as a freelancer. 
. An inactive staff member will not
appear in any list and their login will be disabled (see point IV of this
section). Nevertheless, a staff member can be re-activated at any time and will
then re-appear in lists throughout the software. Of course, their login will
also be enabled again. Use this function to keep “old” staff member information in
the database. 
.
Please refer to the 
section of this user manual in case your
re-activated staff does not appear in a list.
X.
Add
a staff member picture if you wish.
XI.
Click
on the 
title bar to enter further staff information, e.g. Staff
Instructor since 2002.
NB. We have also implemented a button on the start menu page to give easy
access to the most important staff information in your database, such as
languages and phone number. A very helpful tool in case you urgently need a
freelance instructor or dive master. The list shows all staff, active and
inactive. This is simply a list (easily accessible without a password); no
information can be altered here.
2.6
The staff Salary Section Top
I.
In
the Available
Courses field click any course shown in the field to enter the salary for this
staff member, either in percentage (%) or in the currency you have selected in
the Preferences section. We have added all PADI diving courses in this section.
You may add or change as many courses as you wish by clicking on 
in the preferences section (see section 2.9 of
this manual for details).
II.
Enter
the salary information for each course separately and repeat this process for every
staff member. To do so, click on a particular course and through the pop up
boxes enter the salary for this course, either in percentage or as a particular
amount. This
can take some time, but it gives you the benefit of greater flexibility in
assigning staff wages. You can later delete these fields if you wish to. You
can edit the wages value at a later time if you wish, by clicking directly on
the wages number (either the fixed commission or the percentage value).
III.
Fun Dive Wages. In the AVAILABLE
IV.
Click
on the ENTER FIXED WAGES title bar, if you wish to add a
fixed salary for this member of staff. Here you can also enter the frequency of
the salary (e.g. monthly, weekly, etc.). A fixed salary can be entered in
addition to the itemized Course and Fun Dive wages. Otherwise, leave this field
empty.
V.
Bear in mind that if you have set a fixed wages value to be
given for a diving course (e.g. Discover Scuba = $50), any discount given on
that course will not influence the resulting staff wages. If on the other hand
you have set a percentage as staff wages on a diving course (e.g. Discover
Scuba = 25%), the discount given on the course will also be deducted from the
wages.
VI.
Finally,
we have implemented a great statistical tool within this section: you can see
and/or print all courses for a particular staff member, within a particular
range of time. To do so, click on the 
tab and specify the range, by clicking on 
and entering the Start and End date in the pop
up calendar.
This section of the is used to share commissions amongst your dive
center’s business partners, such as the next door car or motorbike rental
business, or a travel agency that sells tickets to the dive center’s customers
directly through the dive centre.
I.
In
Preferences, click on Partners. This will take you to the Partner List. Click
on a particular Partner in the list or click on the Partner tab on the
top left. Then click on the
II.
Enter
your business partner’s information by clicking on the fields where you would
like to add data. Entering an e-mail or website address will allow you to send
an email or visit their web site with one click on the icon appearing next to
the respective fields. You can also add tags for your partner, as you do for
your customers, which you can later use in order to search for similarly tagged
partners (for more on tags go to section 3.1.IX).
III.
Partner
information such as agreements can be added in the 
section of this page. Click on the title bar
to make a new entry.
IV.
Enter
the partner’s payment information, such as their bank details and how they are
paid.
V.
You
may also add 
about this partner in the bottom left field.
VI.
Setting Partner Commissions. You can specify if the new
partner will receive commissions. Within the PARTNER PAYMENT title bar, click on the COMMISSIONS field and choose YES or NO from the pop up box. If you
choose YES, this partner will appear in the appearing commissions list within
every customer’s invoice, each time you wish to give a commission for something.
VII.
The
shows you all partners entered into the
system. Click on the desired partner to open the relevant partner page.
NB. Important Note
regarding Live Aboard and Hotel/Resort Partners:
If your dive center has an agreement with a live aboard or a resort/hotel
partner, according to which customers pay the full price for their services at
your dive center and you forward the money to the partner at a later time (e.g.
your dive center has to pay 70% to a live aboard contractor, while you keep
30%), you will have to add the partner’s information to this partner database as well as the live aboard or
hotel/resort section. To do so simply click on the 
and 
buttons in the Partners section.
2.8
Partner / Agent Invoices Top
The use of this section of DSM is for dive shops who work
with agents. Agents send customers to the Dive Shop expecting a commission. As
customers pay the agent directly, instead of the Dive Shop, we have created
this section to allow you the possibility to pay the agent their commission
through DiveShopManager. The way this works is that you invoice your agents for
the full price your customers paid them, and then give them a discount for the
percentage of their commission. If for example a customer paid 1000 US dollars
for a service from your dive shop, and the agent gets 10% of that price, then
you invoice your agent for 1000 US dollars, giving them a discount of 10%,
which now means they need to pay you 900 US Dollars. Alternatively, you can
simply invoice the agent the full amount, minus their commission you’ve
calculated in your mind.
Please note that for the amounts on diving packages or fun
dives and/or diving courses paid through Agent invoices the appropriate
customer must be discounted on his invoice in DSM since he has already paid the
agent for your services.
Here’s how you invoice agents:
I.
In
the Start Menu click on and then on PARTNERS to go to the of DSM (we have already added one partner to
this list by the name of "First Partner").
II.
From
this list, click on the partner/agent you are about to invoice. The selected
partner’s information file will open.
III.
Now
click on
IV.
Select
the staff member from the appearing list of names. This would be the name of
the staff creating this invoice.
V.
You
now have 2 options: a) you can enter an item/service from your Shop Items,
which requires that you have previously entered this item
in the actual Shop Items of DSM, or b) you can manually enter an item/service
which is not already stored in your Shop List. We recommend that any item you
invoice more than one time is added to the SHOP ITEMS
section so you can select it from the list. Remember to enter something on the
invoice with regards to the description of the invoiced item; e.g. the customer
name, ID number or the respective customer invoice ID.
NB. Agent items can include services,
such as for example, '2 Dives per customer - Excursion Boat 1'.
VI.
You
can add more than one item to the same invoice.
VII.
Finally,
if you choose to give your agent an invoice for the full price, including the
discount for their commission, click on the blue arrow beside the discount
field and enter the discount (the agent’s commission). You can also enter staff
commissions, in the field below the discount field; you might need this for
example if you have a member of staff taking care of this particular section of
your dive shop who you wish to pay extra according to the revenue they create.
VIII.
A good idea is to create
agent accounts, one for each agent, or one for all agents, within the Cash
Box section of DSM. This way DSM can collect statistics regarding the amount of
money you have made through your agents’ help across a particular period of
time; say a year. Then you would be able to make an informed choice regarding increasing
a particular agent’s commission, if they have sent you a great number of
customers.
IX.
Once
the invoice has been paid, click on Payment, then select the date and how the
invoice was paid in the pop up boxes, select the staff member who entered the payment
from the list and next in which account you would like to appear for your
statistics (this account could be “Agents” or Agent Alpha”, “Agent Beta” etc.
Accounts are created in the “Cash Box” section of DSM).
Finally add the sum that has been paid to the invoice. The amount and invoice
data will now automatically be transferred to the cashbox and to your
statistics. Clicking the “OK” button at the lower right side of the invoice
will close the invoice. A closed invoice can not be altered. To change or to
delete information on a closed invoice, you will need to re-open the invoice by
clicking the “X” button next to the “OK” button. The status of paid and unpaid
invoices is also visible in the invoice list.
X.
Sending
the invoice to the agent is easy and can be done by email directly out of DSM. Please
refer to the section e-mail settings to make
this work. You can also print the invoice and send it by Fax. Click the Mail or
the Print button to do so.
One of the most sophisticated parts of DSM is the Task
Manager. Confronted with the ‘task’ to find a way to cover all the different
payments and commissions that occur in a dive resort, we have found a most user
friendly solution. We have developed a simple way to make the wages ready at
the end of each payment period and/or to pay commissions to either staff or
partners of your dive center.
Usually one would calculate staff wages all at once at the
end of the payment period (e.g. the end of the month). On DSM you can now start
calculating staff wages at any day of the month, with a view to completing the
calculations at the end of the month. Your calculations will automatically be
saved so that you can return to them at any time. This allows you to spread
your wage calculation work across time, instead of having to spend several
hours in one lot, in order to complete this task. Please keep in mind that if
you print your work half way through the month, this will mean that you will
have to start calculations anew (i.e. the task will have been completed and you
will have to start a new task).
A golden rule for
your task management is to open or ‘create’ a 
every time you or your staff prepare wages, be
it for either your entire staff, a group of staff, a group of partners, a
single partner, or a single freelancer.
Give every new task
a meaningful name so you can find it again easily!
NB. You will have to enter some fun
dives and courses, as well as commissions to a customer’s invoice, before you
can work on this section. Refer to the invoice section for
instructions on how to do this.
I.
Within
Preferences, click on TASK LIST.
This directs you to the WAGES/COMMS page, which includes the following
buttons. We look at each of these buttons in turn below:
(1) 
Creating a new task in order to
calculate staff wages for a particular range/period of time.
(2) 
Continuing to work on any
previously started task or
completing a task.
(3) 
Preparing partner commissions which can
be paid out upon completing the task.
(4) 
Viewing
the instructor and divemaster data in the pool section.
II.
Creating a new task. Before you can start summing up wages
for your staff you need to create a new Task.
Tasks are files where your information for all wages and commissions over a
certain period of time are collected. To create a new task, go to and click the 
tab and then click on new task (or select from the list a task already created, in order
to edit it).
III.
In the task description box, give your new
task a meaningful name, as in our example, “Summary – December 2010” or “Wages
December 2010”.
IV.
Click
on 
. By
clicking on the numbers on the top right of the screen, select a staff member
you previously added to the database within the Staff section.
Click on 
and select the task you created in step II
&
V.
If
you have agreed a “Fixed Salary” (fixed monthly/weekly salary) with the staff
member, click on the blue arrow within the Fixum field. The agreed fixed Wages will then be imported
from the Staff Salary section as described in point 2.6 above.
You can now add the amount to the wages of this task by simply clicking on the
blue arrow next to the fixed wages entry. If you see no information beside the
blue arrow, then no fixed salary was previously entered in the staff section
for this staff member.
I.
There
are three types of invoices you can access in the staff wages 
section. Click on paid invoices 
to see all previously paid invoices concerning
the staff member you selected from the list in step IV. Click on 
to see partially paid invoices, or click on open invoices 
to see all currently unpaid invoices
concerning this staff member.
II.
Now
you can start to pay some or all of
the visible entries by clicking on each entry. When you click on any entry on
this page it will be transferred to the “Pay-Out” field to the right of the
page. If you make a mistake, simply click on the entry within the “Pay-Out”
field so as to restore it to its original place and state. In the
In the COURSE WAGES
section you will find all diving courses taught by the staff member. In the COMMISSIONS section you will find all commissions
to be paid out to the staff member. If one or all of those fields are empty,
there is nothing to be paid to this staff member. Or if you think that this is
not correct, check to see if the entry you are looking for is paid and if you
are looking in the correct folder, i.e. “PAID INVOICES”, “PART.PAID
III.
When
you have placed all the entries you wish to pay out to this staff member in the
“Pay-Out” section, proceed with the next staff member. To navigate through staff
members you can either use the arrows 
next to the title of the “Pay-Out”
section, or select a staff member from the 
.
IV.
After
you have completed the task you are working on, click to print out the wages
for all the staff members you have included in this task. Remember, that you
cannot make changes to any task that has been printed. If you accidentally hit
the print button, you will have to open a new task and make the remaining
entries in this task. This action has no influence in either payments or statistics.
You will simply have to put the two printed pages together manually.
V.
When
you need to pay out an instructor/freelancer outside of the regular payment
period, simply open a new task and give it a meaningful name, such as
“Freelance Peter – Payment January 09”. Complete the entries you wish to pay
out, as described above, and click on print wages 
. You
can still work on any other previously opened task.
VI.
PARTNER COMMS is to be found by clicking on Task
List. This stands for partner commissions.
For example, select a task or create a new task for commissions and call it
something like “Partner Commissions December”. By clicking on the 
button you will be directed to the Partner
Commissions page. Similar to the above description of the Staff Wages, select
the entries you want to pay out from , or
.
VII.
Select
each entry you wish to pay out, from the sections on the left. Upon clicking on
the entries, they will be transferred to the “Pay-Out” section to the right. If
you make a mistake, simply click on the entry in the “Pay-Out” section in order
to undo your action. Click on Print Commissions 
after you have selected all the entries you wish
to pay out.
VIII.
button to open the pool overview. Click on 
and select first the pool and then the task
from the list. Here you can see exactly which instructor/divemaster has
contributed to the pool and how much, and the wages they will receive.
NB. To learn more about the Pool Section follow
this link.
2.1
Dive Courses and Fun Dive Groups Top
I.
To
set up the diving course and fun dive prices for your dive center go to and click on the tab.
II.
You
will find that we have already added the basic PADI courses in this section. You
can alter or replace courses by clicking on the appropriate field in each line
within the Courses section. You can delete the course entries you don't need.
III.
To
divide a diving course into more than one part, first select the course by
clicking on it. The course is transferred to the section below, where you can
edit and/or add course parts by clicking on their name. You can also change the
prices assigned to each part if you so wish. If you do this, please make sure
that when you have finished your editing, the total price of the course parts
(shown at the bottom of the page) is the same as the course price shown in the
courses section above. You can delete a course part if you don’t need it
anymore.
IV.
To
enter a new diving course, click on the 
title bar and enter a short course description
and the price of the new course. You can edit a description by clicking on the
blue arrow next to it.
. In the Pic-Card field, enter the price the shop
pays for the card. This will be used for Statistical Calculation
of the revenue on the main invoice page of each customer (in the right lower
corner of each customer’s invoice).
V.
Creating Fun Dive Groups. You can create your own Fun Dive
groups assigning specific prices to each; we have already added Course Dives in
this list, though these are always included in the course and never charged
extra. We have also created a Fun dive Group. To create new fun dive groups,
such as Beach Dives or Boat Dives, click on the
VI.
Once
you have created your Fun Dive Groups, go back to the Diving page and click on
the SELECT
NB. In cases where a dive center has
only one price for fun dives, enter the highest expected number e.g. “100” in
the ‘end of range’ pop up box. The first 100 dives will then be assigned the
same price.
VII.
Extra surcharges, such as for night dives or Nitrox dives,
can be entered in the field below the fun dive prices. Each Extra Surcharge
needs a 3 to 4-character code (e.g. EANX for Nitrox) to be identified later on
in the section. Enter the prices for surcharges
the same way as above. Surcharges can later be selected from a list in the
Diving Section. The surcharge will then be added
to the normal diving price on a customer’s invoice, if it is checked on the
dive roster within the Local Diving Section.
VIII.
Statistics
for courses and fun dives can be seen by clicking the Statistics 
button. Click on New Statistics 
and enter the dates for the time range you wish
to view, by entering the start date first, followed by the ending date in the
pop up calendar. The system will now show all fun dives and courses in this
particular period of time. All statistics can be printed by clicking the 
button.
I.
To
set up the rentals and rental prices for anything you might rent out in your
dive centre go to and click on the 
tab.
II.
The
Rentals part is useful for renting out dive equipment and/or if you rent out
motorbikes, cars or kayaks at your dive center. It can also be used for 3rd
party rentals. Like all parts of DiveShopManager 2.6 the rental manager can be customized
to your needs. You can also add commissions for staff or partners to the
rentals, directly within the customer’s main invoice.
III.
To
set up your daily rentals first create a Main Rental Group on the 
tab, e.g. Motorbikes. Then complete the next pop
up by telling DSM whether you will rent out items within this group on a per
day or per hour basis.
IV.
Clicking
on the main rental group you created in the previous step, will temporarily
transfer your main group, e.g. Motorbikes, to the middle section of the page.
Clicking on the title bar of the transferred main group, 
will allow you create sub-groups, such as e.g.
Honda Dream 100, Honda Wave 125, Yamaha Nuovo, etc.